Corpus Christi College (Oxford) JCR: Standing Orders

Last updated: 26th May 2007

The standing orders detail the JCR’s expectations for its officers. An officer not fulfilling their obligations under the standing orders may be forced to resign with a vote of no confidence.

This document should be accurate as of the above date. If a change to the policy document is passed, the change takes effect immediately, even if this document is not updated to reflect it.

Committees

Accommodation Officer

Elected

Trinity

Term of Office

One year

Committees

JCR Committee, Domestic and Buildings Committee

Duties

to be responsible for dealing with all Junior Members’ complaints regarding College Accommodation
to liaise with the Domestic Bursar over specific problems relating to accommodation
to organise, along with the Domestic Bursar and the Dean, the Accommodation Ballot and Mini-Ballot(s) in Hilary and Trinity terms
to keep the JCR informed of all developments concerning accommodation

Admissions and Access Officer

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee

Duties

to assist the JCR President in the organisation of the college Open Days and Freshers’ Week
to update the college Alternative Prospectus and assist the JCR President in producing literature for freshers
to liase with the JCR member responsible for the JCR website to update the Admissions section of the JCR website
to co-ordinate Corpus/OUSU Target Schools and liase with OUSU on other matters relating to admissions and keep the JCR informed accordingly
to liase with the Oxford College Admissions Office, Access Scheme, and any other relevant bodies in order to serve the interests of the JCR
to liase with the Tutor for Admissions

Clubs and Societies Officer

Elected

Trinity

Term of Office

One year

Committees

JCR Committee, Clubs Committee

Duties

to liaise, both on and off Clubs Committee, between Clubs Captains and heads of societies, the JCR and the Senior Clubs Treasurer regarding Clubs expenditure and affairs
to organise team photos every year
to arrange matches against Corpus Christi College Cambridge every year

Corpus Cinema Curator

Elected

Trinity

Term of Office

One year

Committees

None

Duties

To select 8 new films to add to the Corpus Cinema collection each term, using their judgement and the suggestions of Corpuscles, to be paid for with clubs and societies money and JCR money.
To show these films throughout the term at weekly Corpus Cinema screenings.
To keep the Corpus Cinema collection safe, and to loan films from the collection to Corpuscles for free on request.

International Students Officer

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee, College Welfare Committee (Welfare lunch)

Duties

to listen to and deal with any problems or complaints expressed by overseas students

Domestic Officer

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee, Food Committee, Domestic and Buildings Committee

Duties

to represent the interests of the Junior Members on the various College Committees listed above, and to keep the JCR informed as to what is discussed
to ensure the maintenance of the vending machines, the Plummer, and all such facilities, including those at the Liddell Building (apart from the Beer Cellar) which affect Junior Members as a whole but do not affect accommodation
to liaise with the Domestic Bursar and Bursar in pursuance of ii)
to call meetings of the Food Committee
to liaise with the manciple, both on and off Food Committee, and to represent the Junior Members’ views on catering
to organise in conjunction with the Returning Officer ballots for Christmas, Burns Night and Corpus Christi Day dinners

Equal Opportunities Officer

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee, OUSU Equal Ops, College Equality Committee

Duties

to attend the above committees
to be responsible for promoting diversity at Corpus, including gender, sexuality, faith, ethnicity and any other relevant factors
promotion to include maintaining contacts with appropriate university societies, advertising relevant university events, organizing events within college (subject to JCR funding) and investigating and following up any instances within Corpus where diversity appears to be neglected
to promote equal opportunities for the following groups: women, LGBT people, religious groups, ethnic groups and any other relevant minority groups
to work with appropriate officers on the JCR committee to carry out these tasks

President

Elected

Michaelmas

Term of Office

One Year

Committees

JCR Committee (chair), Academic Committee, Governing Body (unreserved business), Domestic and Buildings Committee, Estates and Finances Committee (by invitation), College Welfare Committee (Welfare lunch), JCR Presidents’ Committee, OUSU Council

Duties

to run the JCR committee and to co-ordinate the activity of all JCR officers
to represent the interests of the JCR to the college, to OUSU, and to any organisation or individual who may affect the interests of the JCR
to chair JCR Meetings in accordance with the provisions of the Constitution
to be responsible for all JCR equipment and for the hiring of it to Junior Members; responsibility for equipment then passes to the Junior Member who has borrowed it
to be co-signatory with the JCR Treasurer of cheques for the JCR
to act as a Welfare Officer for junior members

Vice-President

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee, OUSU Council (in some circumstances &emdash; see 2 (v) in the constitution and (xi) below)

Duties

to advertise JCR meetings (ordinary and extraordinary), as outlined in the constitution
to minute JCR Committee meetings and publish minutes if so required
to arrange with the JCR President the agenda for the JCR meeting
to publish and distribute officers’ reports and motion lists before JCR meetings and motions passed and defeated afterwards
to minute JCR meetings and read out the results at the beginning of the following meeting
to organise the JCR photo in Trinity term and the freshers’ photos in Michaelmas
to maintain the noticeboards in the JCR
to maintain the documents of the JCR, such as the Constitution, the Standing Orders and the Policy Document
to deputise for the JCR President if s/he is otherwise engaged
to aid and assist the JCR President in all matters relating to the JCR
to represent JCR interests on OUSU council in the absence of a “third delegate” from the JCR

LGBT Officer

Elected

Trinity

Term of Office

One year

Committees

JCR Committee, College Welfare Committee (Welfare lunch)

Duties

to provide a focal point for student welfare in college, and act as a signpost to welfare services in college, in the university and more broadly, with a particular emphasis on LGBT issues
to publish in College all LGBT welfare-related information from College/University/OUSU/NUS/LGBsoc via the welfare board, JCR cupboard and JCR welfare website
to liaise with OUSU in connection with its LGBT welfare services, including attendance at any OUSU LGBT-focussed welfare groups
to liase with the university LGB society, distributing any related information about entz or welfare
to liase with all other JCR Officers who have a welfare capacity, convening a meeting at least once a term, so as to co-ordinate activities and better serve undergraduate members

Libraries and Academic Affairs Officer

Elected

Trinity

Term of Office

One year

Committees

JCR Committee, Academic Committee, Libraries Committee OUSU Academic Affairs

Duties

to represent JCR interests on Libraries Committee, and to keep Junior Members informed of developments
to liaise with the Librarian, both on and off the Libraries Committee, and to represent to him JCR views on all library matters
to deal with all complaints concerning the library
to be responsible for liaison between JCR members, OUSU and the College authorities on issues of academic policy, by attending OUSU Academic Affairs and Academic Committee and by publicising information about academic affairs within College
ensure that all relevant faculty Joint Consultative Committees have representatives from Corpus
publicise and maintain a list of the college’s JCC reps

NUS/OUSU Officer ("SUs Rep")

Elected

Trinity

Term of Office

One year

Committees

JCR Committee, OUSU Council

Duties

to keep Junior Members informed of NUS affairs, by distributing NUS material and displaying NUS posters
to represent the JCR’s interests at NUS Area and National Conferences
to represent JCR interests on OUSU Council, both by obeying JCR mandates and by expressing personal views
to keep Junior Members informed as to OUSU affairs by publicising General Meetings and by displaying OUSU information posters, and by keeping the JCR informed as to what is discussed at OUSU Council

Treasurer

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee, Governing Body (unreserved business), Estates and Finance Committee (by invitation)

Duties

to keep the JCR accounts in order and to make annual publications of the accounts of the JCR
to arrange for the payment of monies as voted by the JCR
to be co-signatory with the JCR President (and/or the ENTZ president, in those circumstances outlined in the constitution), of cheques for the JCR, and to look after the JCR cheque books
to make such payments as are thought necessary to maintain the status quo of JCR facilities (in consultation with the JCR President and Committee)
to be responsible for those facilities that require the expenditure of JCR money, including subscription to newspapers and periodicals as mandated by the JCR
to be chiefly responsible for liaising with the Bursary and to represent, with the JCR President, the JCR’s interest in charge negotiations
to keep the JCR President and the JCR informed as to the state of the JCR’s monies, and to do all within the Treasurer’s constitutional power to keep the JCR solvent
to publicise the various “opt-out” schemes
to organise the punt scheme for each summer

Welfare Officer (Female)

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee, College Welfare Committee (Welfare lunch), OUSU Health and Welfare Group, OUSU College Welfare Groups

Duties

to provide a focal point for student welfare in college, and act as a signpost to welfare services in college, in the university and more broadly
to publish in College all welfare-related information from College/University/OUSU/NUS via the welfare board, JCR cupboard and JCR welfare website
to liaise with OUSU in connection with its welfare services, including attendance at the OUSU Health and Welfare Group and at OUSU College Welfare Groups (if and when they meet)
to liase with all other JCR Officers who have a welfare capacity, convening a meeting at least once a term, so as to co-ordinate activities and better serve undergraduate members
to provide (in co-operation with OUSU and/or Oxfordshire Health Promotion) free condoms for JCR members
to run Women⁏s Tea on regular basis

Welfare Officer (Male)

Elected

Trinity

Term of Office

One year

Committees

JCR Committee, College Welfare Committee (Welfare lunch), OUSU Health and Welfare Group, OUSU College Welfare Groups

Duties

to provide a focal point for student welfare in college, and act as a signpost to welfare services in college, in the university and more broadly
to publish in College all welfare-related information from College/University/OUSU/NUS via the welfare board, JCR cupboard and JCR welfare website
to liaise with OUSU in connection with its welfare services, including attendance at the OUSU Health and Welfare Group and at OUSU College Welfare Groups (if and when they meet)
to liase with all other JCR Officers who have a welfare capacity, convening a meeting at least once a term, so as to co-ordinate activities and better serve undergraduate members
to provide (in co-operation with OUSU and/or Oxfordshire Health Promotion) free condoms for JCR members

Arts Officer

Elected

Trinity

Term of Office

One year

Duties

to arrange for the hiring out of pictures from the Art Scheme and to advertise the Art Scheme’s existence
to keep the Art Collection in good order, and from time to time to purchase new paintings for the Collection
to organise the Art Exhibitions as mandated by the JCR, in addition to regular displays of the Art Collection
to co-ordinate, with the Treasurer and the President, the use of the Arts Account among the various arts, such as painting, music and drama, and to do all within the Arts Officer's constitutional power to keep the Arts Account solvent

Careers Officer

Elected

Michaelmas

Term of Office

One year

Duties

to disseminate information about careers and graduate work to JCR members via noticeboards and individually
to liaise with the university careers service
to maintain a careers library
to organise events, activities and happenings as s/he sees fit

Computing and Website Officer

Elected

Trinity

Term of Office

One year

Committees

JCR Committee, College Computing Committee

Duties

to represent JCR views on the Computing Committee
to relay relevant computing information to the JCR
to assist the Computing Officer to deal with queries, repairs, teaching and other general computing tasks
to maintain the JCR website, either by editing it themselves or by giving other people the appropriate access, encouragement and help to do so

Global and Local Issues Representative ("Eco Rep")

Elected

Michaelmas

Term of Office

One year

Duties

to have particular, but not exclusive, responsibility for issues related to:
- the environment
- recycling
- the use of “green” energy
- ethical commercial relations
- fair-trade
- the local community
- Socially Responsible Investment
to exercise this responsibility by:
- representing the JCR on the issues to the college, within the JCR Committee and if necessary to assemblies of NUS and OUSU
- publicising information on, and concerns with, the issues to JCR members
- ensuring that at least one JCR member attends the meetings of the appropriate OUSU Committees, assists and reports back to the JCR on any important matters, either by going themselves, or by encouraging others to
- yearly, in Hilary Term, complete an audit of what the JCR’s/College’s status is with respect to the issues and suggest where improvement could take place. To publish the audit in the JCR and on the JCR mailing list and website
- help to maintain and extend appropriate schemes within college
- to pursue the JCR’s aims through negotiation and, if necessary, by initiating and/or coordinating campaigns

Poet Laureate

Elected

Trinity

Term of Office

One year

Duties

To write poems whenever mandated by the JCR, and whenever the incumbent has the necessary inspiration, and to display these outpourings
To ensure that the 20th November, being the JCR’s founding date (in 1797) shall be celebrated
To write an ode for the occasion and for the hounour of George Leigh Cooke, founder of the JCR

Rag/Charities Rep

Elected

Michaelmas

Term of Office

One year

Duties

to liaise with the University Rag Committee and to publicise University Rag events
to organise Rag events within Corpus
to liaise with the various charities and other organisations that contact the JCR or which the JCR decides to support
to keep the JCR informed about these charities that request contributions, and the JCR private Account
to organise fundraising events for charities in conjunction with the Tortoise Keeper as appropriate

Returning Officer

Elected

Michaelmas

Term of Office

One year

Committees

JCR Committee

Duties

to be responsible for all JCR elections, and to ensure that they are carried out in accordance with the Constitution, as relates to timing, publicising, counting, etc.
to chair all hustings for JCR posts
to organise any referenda as mandated by the JCR, in accordance with the constitution
to be responsible for organising hustings, publicity, and scrutinising the ballot-box in OUSU elections
to organise in conjunction with the Domestic Officer ballots for Christmas, Burns Night and Corpus Christi Day dinners
to have a detailed knowledge and understanding of the JCR Constitution, the Standing Orders, and the Policy Document, which can be used in Committee and JCR Meetings to ensure the rules and regulations of the JCR documents are being respected and adhered to

Tortoise Keeper

Elected

Michaelmas

Term of Office

One year

Duties

to look after the Corpus tortoise at all times, sacrificing everything to ensure its well-being
to organise the tortoise fair in Trinity term

Disciplinary Panel

Three to be elected

Elected

Trinity

Term of Office

One year

Duties

to represent the views and interests of Junior Members at meetings of the Disciplinary Committee, which consists of the three reps, and three Senior Members, plus the President of the College,who chairs, and which is an appeal court which meets in the event of an objection to a Decanal ruling on a discipliary matter

ENTZ (Entertainments) Committee

Five to be elected

Elected

Varies

Term of Office

One year

Committees

JCR Committee (Entz President only)

Duties

to organise social events for the JCR and to publicise these events
to show a video every week
to maintain facilities in the Beer Cellar - such as the Jukebox, pool table and pinball/video games, to ensure swift repairs and to keep a supply of change behind the bar
to liaise with the appropriate College Officers, such as the Dean and the Buttery Manager, in pursuance of these duties

Standing Orders

Table of Contents

Committees